getting-started/SOPs/SOP-LAB-001-Administering-Child-Sensory-Profile.md

---
title: "Standard Operating Procedure for Administering the Child Sensory Profile"
author: ""
date: 2026-01-05
version: "1.0"
status: "Draft"
---
## 1. Purpose

The purpose of this Standard Operating Procedure (SOP) is to define standardized processes for administering the Child Sensory Profile (CSP) as part of the IRB-approved research protocol FX-ROOTS. This SOP ensures consistency, data integrity, participant protection, and compliance with applicable institutional policies.

## 2. Scope

This SOP applies to all authorized personnel involved in the administration, scoring, handling, and storage of Child Sensory Profile assessments conducted under the FX-ROOTS research protocol.

## 3. Regulatory and Institutional Compliance

This SOP is designed to comply with the following:

- Institutional policies governing human subjects research
- IRB-approved protocol FX-ROOTS

*If certain regulations are not applicable, document justification per institutional policy.*

## 4. Definitions and Abbreviations

TermDefinitionChild Sensory ProfileA standardized caregiver-reported assessment evaluating a child’s sensory processing patternsCSPChild Sensory ProfileIRBInstitutional Review Board

## 5. Roles and Responsibilities

RoleResponsibilitiesResearch StaffAdminister CSP, ensure protocol compliance, maintain data confidentialityStudentsAdminister CSP under supervision, complete required training, follow this SOPPrincipal InvestigatorOversight of SOP adherence and IRB compliance

## 6. Authorization and Training

- Only authorized research_staff and students may administer the CSP.
- Personnel must complete required human subjects research and protocol-specific training prior to administration.
- Training records must be maintained according to institutional policy.

## 7. Materials and Equipment

- Authorized version of the Child Sensory Profile (paper or electronic)
- Participant information sheet and consent documentation
- Data collection tools (e.g., secure database, scoring software)
- Secure storage system for completed assessments

## 8. Procedure

### 8.1 Pre-Administration

- Verify IRB approval and participant eligibility.
- Confirm informed consent has been obtained and documented.
- Assign a unique participant identifier.
- Prepare CSP materials and ensure a quiet, distraction-free environment.

### 8.2 Administration

- Provide standardized instructions to the caregiver as outlined in the CSP manual.
- Answer procedural questions without influencing responses.
- Ensure the caregiver completes all required items.
- Monitor for incomplete or inconsistent responses.

### 8.3 Post-Administration

- Review the CSP for completeness.
- Score the assessment according to the official scoring guidelines.
- Document administration date, administrator name, and any deviations.
- Address missing data per protocol guidance.

## 9. Data Management and Confidentiality

- Store completed assessments in secure, access-controlled systems.
- Electronic records must follow institutional data security requirements.
- De-identify data prior to analysis when required.
- Retain records according to IRB and institutional retention schedules.

## 10. Quality Assurance and Deviations

- Periodic audits may be conducted to ensure SOP adherence.
- Deviations must be documented and reported to the Principal Investigator.
- Corrective actions should be implemented as needed.

## 11. Safety and Ethical Considerations

- Respect participant privacy and confidentiality at all times.
- Discontinue administration if participant distress is observed and follow protocol guidance.
- Report adverse events per IRB requirements.

## 12. References

- Child Sensory Profile Administration and Scoring Manual
- Institutional Human Subjects Research Policy
- IRB Protocol FX-ROOTS

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