# SOP-001: Document Control Procedure

## Document Information

| Field | Value |
|-------|-------|
| **Document ID** | SOP-001 |
| **Version** | 1.0 |
| **Effective Date** | 2024-01-15 |
| **Review Date** | 2025-01-15 |
| **Author** | Quality Manager |
| **Approved By** | Director of Quality |

## 1. Purpose

This Standard Operating Procedure establishes the process for creating, reviewing, approving, and managing quality management system documents.

## 2. Scope

This procedure applies to all controlled documents within the Quality Management System, including:
- Policies
- Standard Operating Procedures (SOPs)
- Work Instructions
- Forms and Templates

## 3. Responsibilities

### 3.1 Document Author
- Draft new documents or revisions
- Submit documents for review via Pull Request
- Address reviewer feedback

### 3.2 Document Reviewer
- Review documents for accuracy and completeness
- Provide feedback within 5 business days
- Approve or request changes

### 3.3 Quality Manager
- Maintain document numbering system
- Ensure documents are properly archived
- Coordinate annual document reviews

## 4. Procedure

### 4.1 Creating a New Document

1. Create a new branch from `main`
2. Use the appropriate template from `/Templates`
3. Assign a document number following the convention:
   - POL-XXX for Policies
   - SOP-XXX for Standard Operating Procedures
   - WI-XXX for Work Instructions
   - FRM-XXX for Forms
4. Complete all required sections
5. Submit a Pull Request for review

### 4.2 Document Review Process

1. Assign at least one reviewer to the Pull Request
2. Reviewers have 5 business days to complete review
3. Address all feedback before merging
4. Obtain required approvals
5. Merge to `main` branch

### 4.3 Document Revision

1. Create a new branch from `main`
2. Update the version number
3. Document changes in the Revision History section
4. Follow the standard review process

## 5. Document Numbering

| Type | Format | Example |
|------|--------|---------|
| Policy | POL-XXX | POL-001 |
| SOP | SOP-XXX | SOP-001 |
| Work Instruction | WI-XXX | WI-001 |
| Form | FRM-XXX | FRM-001 |

## 6. Revision History

| Version | Date | Author | Changes |
|---------|------|--------|---------|
| 1.0 | 2024-01-15 | Quality Manager | Initial release |

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*This is an example SOP for training purposes. Customize for your organization's needs.*