getting-started/Examples/SOP-001-Document-Control.md

SOP-001: Document Control Procedure

Document Information

Field	Value
Document ID	SOP-001
Version	1.0
Effective Date	2024-01-15
Review Date	2025-01-15
Author	Quality Manager
Approved By	Director of Quality

1. Purpose

This Standard Operating Procedure establishes the process for creating, reviewing, approving, and managing quality management system documents.

2. Scope

This procedure applies to all controlled documents within the Quality Management System, including:

• Policies
• Standard Operating Procedures (SOPs)
• Work Instructions
• Forms and Templates

3. Responsibilities

3.1 Document Author

• Draft new documents or revisions
• Submit documents for review via Pull Request
• Address reviewer feedback

3.2 Document Reviewer

• Review documents for accuracy and completeness
• Provide feedback within 5 business days
• Approve or request changes

3.3 Quality Manager

• Maintain document numbering system
• Ensure documents are properly archived
• Coordinate annual document reviews

4. Procedure

4.1 Creating a New Document

1. Create a new branch from main
2. Use the appropriate template from /Templates
3. Assign a document number following the convention:
   • POL-XXX for Policies
   • SOP-XXX for Standard Operating Procedures
   • WI-XXX for Work Instructions
   • FRM-XXX for Forms
4. Complete all required sections
5. Submit a Pull Request for review

4.2 Document Review Process

1. Assign at least one reviewer to the Pull Request
2. Reviewers have 5 business days to complete review
3. Address all feedback before merging
4. Obtain required approvals
5. Merge to main branch

4.3 Document Revision

1. Create a new branch from main
2. Update the version number
3. Document changes in the Revision History section
4. Follow the standard review process

5. Document Numbering

Type	Format	Example
Policy	POL-XXX	POL-001
SOP	SOP-XXX	SOP-001
Work Instruction	WI-XXX	WI-001
Form	FRM-XXX	FRM-001

6. Revision History

Version	Date	Author	Changes
1.0	2024-01-15	Quality Manager	Initial release

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This is an example SOP for training purposes. Customize for your organization's needs.