90 lines
2.3 KiB
Markdown
90 lines
2.3 KiB
Markdown
# SOP-001: Document Control Procedure
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## Document Information
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| Field | Value |
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|-------|-------|
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| **Document ID** | SOP-001 |
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| **Version** | 1.0 |
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| **Effective Date** | 2024-01-15 |
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| **Review Date** | 2025-01-15 |
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| **Author** | Quality Manager |
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| **Approved By** | Director of Quality |
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## 1. Purpose
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This Standard Operating Procedure establishes the process for creating, reviewing, approving, and managing quality management system documents.
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## 2. Scope
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This procedure applies to all controlled documents within the Quality Management System, including:
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- Policies
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- Standard Operating Procedures (SOPs)
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- Work Instructions
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- Forms and Templates
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## 3. Responsibilities
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### 3.1 Document Author
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- Draft new documents or revisions
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- Submit documents for review via Pull Request
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- Address reviewer feedback
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### 3.2 Document Reviewer
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- Review documents for accuracy and completeness
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- Provide feedback within 5 business days
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- Approve or request changes
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### 3.3 Quality Manager
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- Maintain document numbering system
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- Ensure documents are properly archived
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- Coordinate annual document reviews
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## 4. Procedure
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### 4.1 Creating a New Document
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1. Create a new branch from `main`
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2. Use the appropriate template from `/Templates`
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3. Assign a document number following the convention:
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- POL-XXX for Policies
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- SOP-XXX for Standard Operating Procedures
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- WI-XXX for Work Instructions
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- FRM-XXX for Forms
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4. Complete all required sections
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5. Submit a Pull Request for review
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### 4.2 Document Review Process
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1. Assign at least one reviewer to the Pull Request
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2. Reviewers have 5 business days to complete review
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3. Address all feedback before merging
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4. Obtain required approvals
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5. Merge to `main` branch
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### 4.3 Document Revision
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1. Create a new branch from `main`
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2. Update the version number
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3. Document changes in the Revision History section
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4. Follow the standard review process
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## 5. Document Numbering
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| Type | Format | Example |
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|------|--------|---------|
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| Policy | POL-XXX | POL-001 |
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| SOP | SOP-XXX | SOP-001 |
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| Work Instruction | WI-XXX | WI-001 |
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| Form | FRM-XXX | FRM-001 |
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## 6. Revision History
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| Version | Date | Author | Changes |
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|---------|------|--------|---------|
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| 1.0 | 2024-01-15 | Quality Manager | Initial release |
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---
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*This is an example SOP for training purposes. Customize for your organization's needs.*
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