114 lines
2.9 KiB
Markdown
114 lines
2.9 KiB
Markdown
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# License Tracking Database
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| Form ID | FRM-LIC-002 |
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| Form Title | License Tracking Database |
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| Version | 1.0 |
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| Effective Date | [DATE] |
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---
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## Purpose
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This database tracks all active licenses for proprietary clinical outcome measures to ensure compliance with license terms and timely renewals.
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## Instructions
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1. Create a new entry for each measure license
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2. Update status as actions are completed
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3. Set calendar reminders for renewal dates (90 days, 30 days, expiration)
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4. Review quarterly for accuracy and upcoming renewals
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5. Archive completed entries when measures are no longer in use
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---
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## License Tracking Table
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| Measure Name | Copyright Holder | License Number | License Type | Execution Date | Expiration Date | Covered Studies/Protocols | Cost | Payment Status | Renewal Status | File Location | Notes |
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|--------------|------------------|----------------|--------------|----------------|-----------------|---------------------------|------|----------------|----------------|---------------|-------|
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## Field Definitions
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**Measure Name:** Full name and version of outcome measure
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**Copyright Holder:** Name of organization or individual holding copyright
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**License Number:** Unique identifier assigned by copyright holder
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**License Type:**
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- Single Study
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- Multi-Study
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- Institutional
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- Commercial
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- Other
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**Execution Date:** Date license agreement was signed
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**Expiration Date:** Date license expires (leave blank for perpetual licenses)
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**Covered Studies/Protocols:** List of protocols covered under this license
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**Cost:** Total license fee
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**Payment Status:**
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- Pending
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- Paid
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- Overdue
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**Renewal Status:**
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- Active
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- Renewal in Progress
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- Renewal Needed (90 days)
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- Renewal Urgent (30 days)
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- Expired
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- Discontinued
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**File Location:** Where executed license agreement is stored
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**Notes:** Restrictions, special terms, administrator requirements, etc.
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---
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## Quarterly Review
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Review Date: __________ Reviewed By: __________
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### Licenses Expiring in Next 90 Days
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| Measure | Expiration Date | Action Plan |
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|---------|----------------|-------------|
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### Issues Identified
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| Issue | Measure | Resolution Plan | Target Date |
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|-------|---------|----------------|-------------|
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### Action Items
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☐ Renewal reminders sent
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☐ All licenses current and compliant
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☐ Payment status verified
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☐ File locations confirmed accessible
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☐ New measures added to tracking
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☐ Discontinued measures archived
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Reviewer Signature: ________________ Date: __________
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---
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**Related Documents:**
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- SOP-LIC-001: License Management for Proprietary Outcome Measures
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- FRM-LIC-001: License Requirements Checklist
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- FRM-LIC-003: License Renewal Request Form
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