2.9 KiB
License Tracking Database
| Form ID | FRM-LIC-002 |
|---|---|
| Form Title | License Tracking Database |
| Version | 1.0 |
| Effective Date | [DATE] |
Purpose
This database tracks all active licenses for proprietary clinical outcome measures to ensure compliance with license terms and timely renewals.
Instructions
- Create a new entry for each measure license
- Update status as actions are completed
- Set calendar reminders for renewal dates (90 days, 30 days, expiration)
- Review quarterly for accuracy and upcoming renewals
- Archive completed entries when measures are no longer in use
License Tracking Table
| Measure Name | Copyright Holder | License Number | License Type | Execution Date | Expiration Date | Covered Studies/Protocols | Cost | Payment Status | Renewal Status | File Location | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|
Field Definitions
Measure Name: Full name and version of outcome measure
Copyright Holder: Name of organization or individual holding copyright
License Number: Unique identifier assigned by copyright holder
License Type:
- Single Study
- Multi-Study
- Institutional
- Commercial
- Other
Execution Date: Date license agreement was signed
Expiration Date: Date license expires (leave blank for perpetual licenses)
Covered Studies/Protocols: List of protocols covered under this license
Cost: Total license fee
Payment Status:
- Pending
- Paid
- Overdue
Renewal Status:
- Active
- Renewal in Progress
- Renewal Needed (90 days)
- Renewal Urgent (30 days)
- Expired
- Discontinued
File Location: Where executed license agreement is stored
Notes: Restrictions, special terms, administrator requirements, etc.
Quarterly Review
Review Date: __________ Reviewed By: __________
Licenses Expiring in Next 90 Days
| Measure | Expiration Date | Action Plan |
|---|---|---|
Issues Identified
| Issue | Measure | Resolution Plan | Target Date |
|---|---|---|---|
Action Items
☐ Renewal reminders sent ☐ All licenses current and compliant ☐ Payment status verified ☐ File locations confirmed accessible ☐ New measures added to tracking ☐ Discontinued measures archived
Reviewer Signature: ________________ Date: __________
Related Documents:
- SOP-LIC-001: License Management for Proprietary Outcome Measures
- FRM-LIC-001: License Requirements Checklist
- FRM-LIC-003: License Renewal Request Form