Sync template from atomicqms-style deployment

Forms/License-Tracking/FRM-LIC-002-License-Tracking-Database.md

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+# License Tracking Database
+
+| Form ID | FRM-LIC-002 |
+|---------|-------------|
+| Form Title | License Tracking Database |
+| Version | 1.0 |
+| Effective Date | [DATE] |
+
+---
+
+## Purpose
+
+This database tracks all active licenses for proprietary clinical outcome measures to ensure compliance with license terms and timely renewals.
+
+## Instructions
+
+1. Create a new entry for each measure license
+2. Update status as actions are completed
+3. Set calendar reminders for renewal dates (90 days, 30 days, expiration)
+4. Review quarterly for accuracy and upcoming renewals
+5. Archive completed entries when measures are no longer in use
+
+---
+
+## License Tracking Table
+
+| Measure Name | Copyright Holder | License Number | License Type | Execution Date | Expiration Date | Covered Studies/Protocols | Cost | Payment Status | Renewal Status | File Location | Notes |
+|--------------|------------------|----------------|--------------|----------------|-----------------|---------------------------|------|----------------|----------------|---------------|-------|
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+| | | | | | | | | | | | |
+
+## Field Definitions
+
+**Measure Name:** Full name and version of outcome measure
+
+**Copyright Holder:** Name of organization or individual holding copyright
+
+**License Number:** Unique identifier assigned by copyright holder
+
+**License Type:**
+- Single Study
+- Multi-Study
+- Institutional
+- Commercial
+- Other
+
+**Execution Date:** Date license agreement was signed
+
+**Expiration Date:** Date license expires (leave blank for perpetual licenses)
+
+**Covered Studies/Protocols:** List of protocols covered under this license
+
+**Cost:** Total license fee
+
+**Payment Status:**
+- Pending
+- Paid
+- Overdue
+
+**Renewal Status:**
+- Active
+- Renewal in Progress
+- Renewal Needed (90 days)
+- Renewal Urgent (30 days)
+- Expired
+- Discontinued
+
+**File Location:** Where executed license agreement is stored
+
+**Notes:** Restrictions, special terms, administrator requirements, etc.
+
+---
+
+## Quarterly Review
+
+Review Date: __________    Reviewed By: __________
+
+### Licenses Expiring in Next 90 Days
+
+| Measure | Expiration Date | Action Plan |
+|---------|----------------|-------------|
+| | | |
+| | | |
+
+### Issues Identified
+
+| Issue | Measure | Resolution Plan | Target Date |
+|-------|---------|----------------|-------------|
+| | | | |
+| | | | |
+
+### Action Items
+
+☐ Renewal reminders sent
+☐ All licenses current and compliant
+☐ Payment status verified
+☐ File locations confirmed accessible
+☐ New measures added to tracking
+☐ Discontinued measures archived
+
+Reviewer Signature: ________________    Date: __________
+
+---
+
+**Related Documents:**
+- SOP-LIC-001: License Management for Proprietary Outcome Measures
+- FRM-LIC-001: License Requirements Checklist
+- FRM-LIC-003: License Renewal Request Form