114 lines
2.9 KiB
Markdown
114 lines
2.9 KiB
Markdown
# License Tracking Database
|
|
|
|
| Form ID | FRM-LIC-002 |
|
|
|---------|-------------|
|
|
| Form Title | License Tracking Database |
|
|
| Version | 1.0 |
|
|
| Effective Date | [DATE] |
|
|
|
|
---
|
|
|
|
## Purpose
|
|
|
|
This database tracks all active licenses for proprietary clinical outcome measures to ensure compliance with license terms and timely renewals.
|
|
|
|
## Instructions
|
|
|
|
1. Create a new entry for each measure license
|
|
2. Update status as actions are completed
|
|
3. Set calendar reminders for renewal dates (90 days, 30 days, expiration)
|
|
4. Review quarterly for accuracy and upcoming renewals
|
|
5. Archive completed entries when measures are no longer in use
|
|
|
|
---
|
|
|
|
## License Tracking Table
|
|
|
|
| Measure Name | Copyright Holder | License Number | License Type | Execution Date | Expiration Date | Covered Studies/Protocols | Cost | Payment Status | Renewal Status | File Location | Notes |
|
|
|--------------|------------------|----------------|--------------|----------------|-----------------|---------------------------|------|----------------|----------------|---------------|-------|
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
| | | | | | | | | | | | |
|
|
|
|
## Field Definitions
|
|
|
|
**Measure Name:** Full name and version of outcome measure
|
|
|
|
**Copyright Holder:** Name of organization or individual holding copyright
|
|
|
|
**License Number:** Unique identifier assigned by copyright holder
|
|
|
|
**License Type:**
|
|
- Single Study
|
|
- Multi-Study
|
|
- Institutional
|
|
- Commercial
|
|
- Other
|
|
|
|
**Execution Date:** Date license agreement was signed
|
|
|
|
**Expiration Date:** Date license expires (leave blank for perpetual licenses)
|
|
|
|
**Covered Studies/Protocols:** List of protocols covered under this license
|
|
|
|
**Cost:** Total license fee
|
|
|
|
**Payment Status:**
|
|
- Pending
|
|
- Paid
|
|
- Overdue
|
|
|
|
**Renewal Status:**
|
|
- Active
|
|
- Renewal in Progress
|
|
- Renewal Needed (90 days)
|
|
- Renewal Urgent (30 days)
|
|
- Expired
|
|
- Discontinued
|
|
|
|
**File Location:** Where executed license agreement is stored
|
|
|
|
**Notes:** Restrictions, special terms, administrator requirements, etc.
|
|
|
|
---
|
|
|
|
## Quarterly Review
|
|
|
|
Review Date: __________ Reviewed By: __________
|
|
|
|
### Licenses Expiring in Next 90 Days
|
|
|
|
| Measure | Expiration Date | Action Plan |
|
|
|---------|----------------|-------------|
|
|
| | | |
|
|
| | | |
|
|
|
|
### Issues Identified
|
|
|
|
| Issue | Measure | Resolution Plan | Target Date |
|
|
|-------|---------|----------------|-------------|
|
|
| | | | |
|
|
| | | | |
|
|
|
|
### Action Items
|
|
|
|
☐ Renewal reminders sent
|
|
☐ All licenses current and compliant
|
|
☐ Payment status verified
|
|
☐ File locations confirmed accessible
|
|
☐ New measures added to tracking
|
|
☐ Discontinued measures archived
|
|
|
|
Reviewer Signature: ________________ Date: __________
|
|
|
|
---
|
|
|
|
**Related Documents:**
|
|
- SOP-LIC-001: License Management for Proprietary Outcome Measures
|
|
- FRM-LIC-001: License Requirements Checklist
|
|
- FRM-LIC-003: License Renewal Request Form
|